Club Policies & Governance

Rushall Olympic Girls FC

Club Governance & Policies

Essential governance standards, UK GDPR data practices, registration terms, FA Respect Codes, and matchday emergency safety procedures.

Child Protection & Safeguarding First

Rushall Olympic Girls FC strictly adheres to The FA Safeguarding Children Policy. Every coach, manager, and pitchside volunteer is FA DBS checked to provide a secure, encouraging environment.

🛡️ FA Accredited Club
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Safeguarding & Welfare

We maintain strict welfare standards to ensure children develop football skills in a protected setting.

  • All squad coaches hold active, enhanced FA DBS clearances.
  • Designated Club Welfare Officer available for confidential queries.
  • Mandatory FA emergency pitchside care and safeguarding certifications.
  • Full adherence to FA youth supervision ratios and travel guidelines.
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Privacy Policy (UK GDPR)

Transparent processing of parent contacts, player DOBs, and vital pitchside medical details.

  • Data collected solely for league registrations, squad rosters, and emergency care.
  • Stored securely with restricted access limited strictly to lead officials.
  • Explicit parental consent captured for medical notes and photo publication.
  • Full parental rights to access, amend, or request deletion of club records.
Terms & Registration

Operational standards, trial terms, and player eligibility across U8, U9, and U10 squads.

  • Initial taster sessions are 100% free with zero obligation to sign.
  • Age group allocation follows strict FA school-year cutoff guidelines.
  • Signing confirmed only upon registration clearance and league approval.
  • All players and parents agree to uphold positive team values.
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Payments & Refund Policy

Clear financial policy regarding club fees, player sign-ons, and personalized squad items.

  • Strict No Refund Policy: Registration fees and monthly subs are non-refundable once processed.
  • Fees are committed immediately to FA affiliations, league entries, pitch hire, and insurance.
  • Custom-printed kits and personalized gear cannot be returned or refunded unless faulty.
  • 30 days written notice required to cancel recurring monthly standing orders/subs.
🤝 The FA Respect Codes of Conduct
👨‍👩‍👧
Parents & Spectators
  • Applaud effort and good play from both teams, not just the scoreline.
  • Never enter the field of play or attempt to coach players from the sideline.
  • Accept referee decisions without public criticism, sarcasm, or dissent.
  • Zero tolerance for aggressive language or hostile touchline behaviour.
Young Players
  • Play fairly according to the rules and always try your best.
  • Support and encourage your teammates when mistakes happen.
  • Shake hands with opponents and match officials after every fixture.
  • Listen to your coaches and take care of team equipment and venues.
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Coaches & Team Staff
  • Place player well-being, development, and enjoyment above winning.
  • Provide constructive, positive feedback and encourage player confidence.
  • Serve as role models by treating officials and opponents with respect.
  • Ensure training and matches adhere strictly to FA Safeguarding rules.
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Match Officials Support
  • Recognize that grassroots referees are often learning or young officials.
  • Accept all on-pitch decisions with courtesy and composure.
  • Maintain a welcoming environment free from intimidation or abuse.
  • Team managers only may discuss match queries calmly at half/full time.
🚑 Matchday Emergency Action Plan (EAP)
📍 Training Venue: Daw End (Rushall Olympic FC)
Address: Dales Lane, Rushall, Walsall, WS4 1LJ
Emergency Access: Main clubhouse double gates off Dales Lane.
Defibrillator (AED): Located inside the main club building reception area.
First Aider: FA Pitchside First Responder on-site with full emergency medical kit.
Nearest A&E Hospital: Walsall Manor Hospital, Moat Road, WS2 9PS (~3.5 miles).
📍 Match Venue: Whetstone Field (Aldridge)
Address: Whetstone Lane, Aldridge, Walsall, WS9 0HJ
Emergency Access: Primary access gate via Whetstone Lane car park entrance.
Defibrillator (AED): Portable squad AED / Aldridge Community Defibrillator Network.
First Aider: FA Pitchside First Responder present with emergency response kit.
Nearest A&E Hospital: Walsall Manor Hospital, Moat Road, WS2 9PS (~4.8 miles).
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Club Welfare & Child Protection Escalation

If you have any welfare concerns, conduct questions, or child protection inquiries, please contact our designated welfare contacts immediately:

County FA Welfare: Staffordshire FA / Birmingham FA Safeguarding Team
The FA National Safeguarding: safeguarding@thefa.com | NSPCC 24/7: 0808 800 5000
If a child is in immediate danger, dial 999 immediately.
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